At Chiefly, we simplify resident scheduling.

Chiefly is both residency scheduling software and a service for graduate medical education (GME) programs. Its team sets up your program’s rules, and the software builds the block, daily, call and clinic schedules residents work as one integrated system, so a change on the block side carries through to the rest. Chiefs re-run the schedule themselves in minutes, and every program gets a dedicated scheduling advisor. Chiefly is used by chief residents, coordinators, program directors and associate program directors at more than 20 residency programs, across many specialties.

No. Chiefly’s team loads everything from last year’s schedule and your requirements, so setup is hands-off for your program, and Chiefly generates the block schedule. At Children’s National, one chief built the 2026-27 schedule instead of four. Your chiefs keep full control: they can change a rule and re-run the live schedule or edit it by hand, with every edit checked against your rules, and our team runs re-runs whenever they ask. Every program gets a dedicated scheduling advisor, training for chiefs and admins, and quarterly check-ins. As Alexandra Martinson, MD, 2025-26 chief resident at Children’s National, put it, “Tinkering from an already built template is way easier than trying to build something from scratch.”

Chiefly builds every schedule a residency runs on: the block schedule, plus daily, call and clinic schedules, all from your program’s rules.

Your chiefs re-run the schedule themselves around parental leave, off-cycle residents and late starts, and get the result in minutes, with every version saved so you can compare drafts before you publish. At Children’s National, when a resident was pulled from a rotation at the last minute, figuring out who to move took 15 to 30 minutes instead of a week or more. For swaps, the Swap Portal puts the power in residents’ hands: they start a swap themselves, and each one is checked against your rules before a chief approves it. Chiefs and coordinators can also make swaps directly from an admin view, with more controls. As Patrick Hatch, IT project coordinator at Augusta University, put it, “Some changes that would take us hours and hours to accomplish manually, [Chiefly] comes back in minutes and says, here’s the solution.”

Nothing resets when new chiefs start in July. Chiefly works like the TurboTax of residency scheduling: your rules, residents and settings roll over to the next academic year in minutes, with incoming matched residents added, so the next chief class starts from last year’s logic instead of a blank spreadsheet. Each new chief class gets its own training, and your scheduling advisor stays the same. As a Children’s National chief put it, “Our rules were coded in, so we knew exactly what they were and handed them off to the next chiefs.”

Chiefly builds the residency schedule itself: our team loads your rules, Chiefly generates the block, daily, call and clinic schedules, and it re-runs them as leave and changes come in, with rule-checked swaps, saved versions and graduation tracking across years. In most programs, the planning and building still happen in Excel, which chiefs tell us takes about half their year, and Amion or QGenda mostly publish the result. Chiefly replaces the spreadsheet and works alongside whatever you publish in. As Allie Doles, DO, at Augusta University, put it, “[Chiefly] significantly accelerated the rate at which we could complete the schedule. From months to weeks.”

Chiefly loads your ACGME requirements as rules alongside your program’s own and generates the block schedule against all of them. Every build, re-run and swap is checked, and anything Chiefly can’t meet is flagged before the schedule goes out. Chiefly applies the core ACGME duty-hour rules to daily, call and clinic schedules too. As Alexandra Martinson, MD, 2025-26 chief resident at Children’s National, put it, “Chiefly always had that check on the back end to make sure we weren’t making quantitative errors with staffing and ACGME requirements.”

Chiefly works to your program’s timeline: we work back from your internal deadlines, and if you need your schedule sooner, we can expedite onboarding. Our team loads last year’s schedule and your requirements for you, and once your rules are loaded, re-running the schedule takes minutes. As Jess Angerman, scheduling manager for the Boston Combined Residency Program, put it, “Based on the amount of information we gave you, it did not take nearly as long as I thought it would to have all of our rules in place and output a solution.”